Executive Personal Assistant Placement
for Discerning Principals
What Is an Executive Personal Assistant?
An executive personal assistant is the most senior administrative role in a private household context. The principal is typically a CEO, founder, or family office principal whose professional enterprise and private life operate without separation. The candidate manages both with equal capability, serving as the trusted right hand across business commitments, family office relationships, philanthropic obligations, and the full complexity of a UHNW life.
The scope at this level extends well beyond scheduling. The candidate coordinates with attorneys, wealth managers, and family office staff. They manage private jet logistics and multi-leg international travel. They oversee philanthropic calendars alongside business commitments, procure with taste, communicate with polish, and hold a standard of discretion that protects the principal’s privacy across every domain. This is not a role for someone transitioning from a corporate EA position without private service exposure.
Every candidate My Household Managed introduces brings verifiable experience supporting UHNW principals or family offices, alongside the professional judgment to operate as a true extension of the principal rather than a support function. My Household Managed introduces executive personal assistants to principals, family offices, and private households nationwide.
What Does an Executive Personal Assistant Actually Handle?
The candidate takes ownership of the principal’s time across every domain simultaneously. On any given day this means coordinating a board-level meeting alongside private jet departure logistics, managing philanthropic correspondence while tracking a household renovation across three properties, and handling a family medical appointment between business calls. The standard does not shift between professional and personal. Both are managed at the same level of precision.
The executive function covers professional priorities: complex calendar ownership, gatekeeping, business correspondence, preparing the principal for meetings, coordinating with the family office, attorneys, and financial advisors, and ensuring the principal’s professional relationships are maintained with care and accuracy. For principals with active philanthropic foundations or charitable commitments, the executive personal assistant manages those relationships and obligations directly alongside everything else.
The personal function covers the full architecture of a UHNW life: domestic and international travel including private aviation, luxury procurement and personalized gifting, wellness and medical scheduling, household oversight across multiple residences, and the kind of anticipatory logistics that requires knowing the principal’s preferences at a granular level. The candidate does not wait for a task list. They assess, prioritize, and execute.
Executive Personal Assistant Responsibilities
Scope varies by principal and household. Responsibilities typically include:
- Complex calendar management across professional and personal commitments for the principal and family members, often coordinating across multiple time zones and residences
- End-to-end domestic and international travel coordination including private jet scheduling, itineraries, accommodations, ground transportation, and on-trip support
- Travel document management including passports, visas, and international entry requirements in coordination with the family office
- Gatekeeping: screening calls, emails, and meeting requests and managing the principal’s access with discretion and judgment
- Correspondence drafting and inbox management to the principal’s standard of communication
- Serving as the primary liaison with business teams, family office, attorneys, financial advisors, and wealth management relationships
- Philanthropic coordination including foundation relationships, charitable commitments, event attendance, and donation tracking
- Event planning and management for business, social, and personal occasions
- Luxury procurement and personalized gifting, including sourcing exclusive or hard-to-find items with taste and discretion
- Wellness and medical appointment coordination and calendar management
- Household and residence oversight, liaising with estate staff, house managers, and vendors across multiple properties
- Personal errand management, day-to-day logistics, and anticipating needs before they are expressed
- Record keeping, bill payment, file management, and household account oversight
Many executive personal assistants introduced by My Household Managed operate with a 24/7 availability mindset and travel regularly with the principal, functioning as the single point of contact across both professional and personal domains.
Executive Personal Assistant, Personal Assistant, House Manager: Understanding the Differences
An executive personal assistant is focused on the principal as an individual: their schedule, communications, professional logistics, and personal details. The role follows the principal, not the home. Executive-level administrative capability is the foundation, with private household experience shaping how that capability is applied.
A personal assistant operates in a primarily personal and lifestyle context. The scope centers on the principal’s daily life rather than professional function. For principals who need someone present and capable in a personal context but whose professional demands do not require executive-level administrative support, a personal assistant is the more appropriate placement.
A house manager is focused on the household itself: the staff, the vendors, the interior systems, and the physical running of the home. Where an executive personal assistant manages what needs to happen for the principal, a house manager manages what needs to happen for the home. Many principals with complex lives need both. In households with one, that person often absorbs elements of the other, which is why role clarity at the point of hiring matters.
Common Questions About Hiring an Executive Personal Assistant
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